1. Email & Automation
- Index and understand emails locally
- Reply suggestions & text templates
- Rules, templates & automatic categorization
EmailAutomationTemplates
One Index. For Everything.
Features in Detail
Emails, tasks, calendars, notes, documents, and minutes recordings can come together in a shared index and, depending on the operating model, be processed locally or within infrastructure under your control.
2. Calendar & Scheduling
- Day, week, and month views across all calendars
- Appointments with agenda, participants, location, and online status
- Due tasks and logged time directly alongside your schedule
CalendarAppointmentsMeetings
3. Kanban
- Create tasks directly from Mail and Minutes
- A shared knowledge base instead of an isolated tool
- Shared boards with granular permissions
KanbanTasksShared
4. RAG Chat & Knowledge Work
- Semantic search across the entire index
- Chat with citable sources
- Context-based, evidence-backed answers
SearchChatKnowledge Work
5. Explore
- Let Alcilla detect views automatically or build your own with rules
- Detect recurring topics with AI and use them as filters
- Explore results in a histogram or list and jump directly to the source
ViewsTopicsKnowledge Work
6. AI Editor & Export
- Markdown editor with integrated AI features
- Export to Word/PDF using customer templates
- Access to the full Alcilla knowledge base
MarkdownWordTemplates
7. Minutes & Meetings
- Local recording & real-time transcription
- Automatic meeting notes & summaries
- Automatically carry over agenda and participants from the calendar event
- Optionally anonymize names in meeting notes
TranscriptionSummariesLocal
8. Integrations & Connections
- Kimai, Clockify, CalDAV, Docling, kSuite
- Trello, Jira, Taiga.io – more available on request
- An abstraction layer for adding new services
Time TrackingCalendarProject Tools
9. Alcilla.Hub Capability
- Full OIDC support
- Central server for shared knowledge
- Security by Design
OIDCCentralizedSecurity
10. Alcilla.Nexus
- Bring your own AI servers together in a shared infrastructure
- Adaptive load balancing with health monitoring and failover
- A consistent interface for local Alcilla workstations
AI InfrastructureLoad BalancingOwn Infrastructure
11. Alcilla.Station
- Conversion, transcription, search & models as a service
- For organizations without their own AI infrastructure
No Local GPU RequiredCertification in Progress
How Alcilla Works — Example Workflows
Process an Email
Document a Meeting
Find Knowledge
Common Questions about Functions
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Many Alcilla functions can access the same knowledge index. Depending on configuration, this includes emails, documents, notes, Kanban cards, and minutes transcripts.
This prevents information from being isolated in individual tools and allows it to be rediscovered and reused across search, RAG chat, Editor, and other functions.
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Alcilla.Desk can summarize emails, create response suggestions, recognize dates/times, and prepare tasks.
Suspicious messages can also be classified as spam with an explanation so that decisions remain traceable.
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No. Alcilla provides suggestions, but you decide what is adopted or sent.
Response suggestions, dates/times, and tasks are only processed after your confirmation.
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The RAG chat displays answers with source citations. Source chips can link to the original context so you can trace where information in an answer came from.
If no relevant information exists in the documents, the chat clearly acknowledges this.
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Yes. The search scope can narrow the search to specific folders or sources.
This is helpful when you want to search only in contracts, project documents, or specific shared knowledge areas.
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Yes. For general questions without document reference, document search can be selectively disabled.
This keeps you in control of whether an answer should be based on your company knowledge or if a general AI response is sufficient.
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Explore brings related content from the Alcilla index together in a shared view. This can include emails, documents, calendar events, recordings, and notes.
This makes it possible to examine information related to a project, person, or other context in one place instead of searching through separate areas individually.
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AI can analyze the content within an Explore view and detect recurring conversation or work topics. Alcilla then suggests suitable topic labels. These topics can be used as filters to narrow the view to the corresponding results.
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Explore presents results both over time in a histogram and as a list. The histogram shows when a topic or project contains more activity and lets you narrow the time range.
The list view shows the individual results within the selected range so you can review them directly.
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Minutes can capture audio, generate a transcript, and then prepare a structured meeting summary.
Recognized dates/times and tasks can be reused, for example as Kanban cards or calendar entries.
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Yes. Alcilla can distinguish multiple speakers. Speakers can be labeled or anonymized in the transcript as needed.
The full transcript can remain available for search and traceability.
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No. Alcilla Kanban is fully integrated into Alcilla.
Tasks can originate directly from emails or minutes transcripts. Cards land in the same index as mail, notes, and documents and can be rediscovered in chat.
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Yes. Combined with central functions, Kanban boards can be shared and synchronized live.
Owners can grant read or write permissions to individuals or groups. This allows boards to be selectively shared without making everything visible to everyone.
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Yes. The AI Editor works with Markdown and can export content to Word or PDF.
Template mapping can be tailored to clients, corporate design, or existing house templates. Feel free to contact us for this.
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Yes. The AI Editor can access the Alcilla knowledge store, for example emails, documents, notes, Kanban cards, and minutes transcripts.
Answers and text suggestions can be supported by traceable citations from the index.
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Yes. Existing Office or PDF documents can be converted for search and further processing while the original files remain unchanged.
The converted content serves to make documents searchable and use them in the knowledge index.
Experience Alcilla Live
See Alcilla for yourself in a personal demo tailored to your requirements.