1. Recorder & meetings
- Local recording & real-time transcription
- Automatic minutes & summaries
- Speaker recognition
- Names can optionally be anonymized in the minutes
TranscriptionSummaryLocal
One index. For everything.
Features in detail
Emails, tasks, calendars, notes, documents, and recorder files can be brought together in a shared index and, depending on the operating model, processed locally or within your controlled infrastructure.
2. Email & automation
- Index and understand emails locally
- Suggested replies & text snippets
- Rules, templates & automatic categorization
EmailAutomationTemplates
3. Kanban, fully integrated
- Create tasks directly from email and Recorder
- A knowledge base instead of an isolated tool
- Shared boards with granular permissions
KanbanTasksShared
4. RAG chat & knowledge work
- Semantic search across the entire index
- Chat with citable sources
- Context-based, evidence-backed answers
SearchChatKnowledge work
5. AI editor & export
- Markdown editor with integrated AI functions
- Export to Word/PDF using customer templates
- Access to all knowledge stored in Alcilla
MarkdownWordTemplates
6. Integrations & connections
- Kimai, Clockify, CalDAV, Docling, kSuite
- Trello, Jira, Taiga.io—additional integrations on request
- An abstraction layer for new services
Time trackingCalendarProject tools
7. Alcilla.Hub capability
- Full OIDC support
- Central server for shared knowledge
- Security by design
OIDCCentralizedSecurity
8. Alcilla.Station
- Conversion, transcription, search & models as a service
- For organizations without their own AI infrastructure
No local GPU requiredCertification in preparation
How Alcilla works—example workflows
Processing email
Documenting a meeting
Finding knowledge
Common Questions about Functions
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Many Alcilla functions can access the same knowledge index. Depending on configuration, this includes emails, documents, notes, Kanban cards, and Recorder transcripts.
This prevents information from being isolated in individual tools and allows it to be rediscovered and reused across search, RAG chat, Editor, and other functions.
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Alcilla.Desk can summarize emails, create response suggestions, recognize dates/times, and prepare tasks.
Suspicious messages can also be classified as spam with an explanation so that decisions remain traceable.
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No. Alcilla provides suggestions, but you decide what is adopted or sent.
Response suggestions, dates/times, and tasks are only processed after your confirmation.
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The RAG chat displays answers with source citations. Source chips can link to the original context so you can trace where information in an answer came from.
If no relevant information exists in the documents, the chat clearly acknowledges this.
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Yes. The search scope can narrow the search to specific folders or sources.
This is helpful when you want to search only in contracts, project documents, or specific shared knowledge areas.
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Yes. For general questions without document reference, document search can be selectively disabled.
This keeps you in control of whether an answer should be based on your company knowledge or if a general AI response is sufficient.
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The Recorder can capture audio, generate a transcript, and then prepare a structured meeting summary.
Recognized dates/times and tasks can be reused, for example as Kanban cards or calendar entries.
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Yes. Alcilla can distinguish multiple speakers. Speakers can be labeled or anonymized in the transcript as needed.
The full transcript can remain available for search and traceability.
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No. Alcilla Kanban is fully integrated into Alcilla.
Tasks can originate directly from emails or Recorder transcripts. Cards land in the same index as mail, notes, and documents and can be rediscovered in chat.
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Yes. Combined with central functions, Kanban boards can be shared and synchronized live.
Owners can grant read or write permissions to individuals or groups. This allows boards to be selectively shared without making everything visible to everyone.
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Yes. The AI Editor works with Markdown and can export content to Word or PDF.
Template mapping can be tailored to clients, corporate design, or existing house templates. Feel free to contact us for this.
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Yes. The AI Editor can access the Alcilla knowledge store, for example emails, documents, notes, Kanban cards, and Recorder transcripts.
Answers and text suggestions can be supported by traceable citations from the index.
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Yes. Existing Office or PDF documents can be converted for search and further processing while the original files remain unchanged.
The converted content serves to make documents searchable and use them in the knowledge index.
Experience Alcilla live
See Alcilla for yourself in a personal demo tailored to your requirements.